Office manager

The scope of work shall comprise of but shall not be limited to: Objectives We are seeking a highly organized and detail-oriented Office Manager to join our team. The ideal candidate will manage financial and administrative tasks, coordinate with internal and external stakeholders, and ensure smooth office operations. Office Operations: • Oversee day-to-day office operations and ensure smooth functioning of administrative activities. • Liaise with internal and external stakeholders, including clients, vendors, and team members. • Manage relationships with third parties, such as legal, accounting, and IT professionals. • Handle and manage sub-tenants. Financial Management and Accounting • Handle vendor payments and manage invoices. • Manage expense claims and reimbursements. • Collaborate with the finance team to reconcile financial records and maintain accurate documentation. • Support financial audits. Executive Support: • Provide high-level assistance to the CEO and COO, including managing calendars, scheduling appointments, and coordinating meetings. Human Resources • Manage recruitment processes, including publishing ads, managing candidate pipelines, organizing interviews, and conducting background checks. • Handle onboarding and offboarding processes, including writing contracts, managing insurance, and maintaining records. • Manage team-related tasks, such as leave tracking, HR file management, CPF management, and payroll management. • Support HR-related internal audits and apply for government claims (e.g., NS, Child Care, Maternity, Paternity). General Administrative Support: • Handle correspondence and direct inquiries to the appropriate individuals. • Maintain office supplies inventory and ensure necessary equipment and resources are available. • Liaise with employees, building management, and contractors for maintenance queries. • Perform general administrative tasks, including filing, scanning, and data entry.